Learning & Development (L&D) Administrative Assistant

Join Arctic Slope Regional Corporation (ASRC), Alaska's largest locally-owned company representing over 13,000 Iñupiaq shareholders and employing over 16,000 people worldwide. Guided by our Iñupiat values, we're not just building careers - we're building a legacy. As we enter our next era of growth, we're seeking talented individuals who want to be part of something meaningful while advancing their own professional journey.

JOB SUMMARY

Under the direction of the Sr. Director of L&D this position is responsible for assisting management and team members on various administrative and department projects throughout Human Resources, with a focus on the services provided by the L&D team.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

1.   Provide professional and effective administrative support to the L&D team and HR Shared Services, including scheduling training sessions, booking venues, and managing logistics.

2.   Act as the primary point of contact for visitors and internal clients. Handle inquiries from employees and managers.

3.   Organize and schedule appointments, planning meetings, and taking minutes.

4.   Research L&D practices to meet organization, departmental, and individual development needs.

5.    Assist with monthly shareholder and employee statistic reporting process and other regular or ad hoc reports.

6.    Assist with preparing and scheduling training.

7.    Assist with preparing flyers, mailers, and other marketing materials.

8     Attends events on behalf of L&D.

9.    Provide administrative support for the Department including ordering supplies and greetings guests.

10.   At the direction of supervisor, develop and draft content, communications, illustrations, and presentations to effectively present information.

11.   Assist with special projects, as assigned.

12.  Travel to annual shareholder meetings, conferences, and offsite events.

LEADERSHIP COMPETENCY REQUIREMENTS FOR INDIVIDUAL CONTRIBUTOR LEVEL

ASRC’s Core competencies include Leading Self, Leading People and Leading the Organization. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company. For more information on our core competencies please contact the HR Department and reference the ASRC Leadership Framework.

Time Management

• Uses time effectively and efficiently, concentrating his/her efforts on the more important priorities.

Composure

• Is cool under pressure and can handle stress. Can be counted on to hold things together during tough times. Is not knocked off balance by the unexpected.

Self-Development

• Is personally committed to and actively works to continuously improve himself/herself and understands that different situations and levels may call for different skills and approaches.

Learning on the Fly

• Learns quickly when faced with new problems and changes. Experiments to find solutions and enjoy the challenge of unfamiliar tasks.

Functional/Technical Skills

• Has the functional/technical knowledge and skills to do the job at a high level of accomplishment.

EDUCATION and/or EXPERIENCE

• High school diploma or equivalent.

• Three (3) years of related administrative experience with increasing responsibility.

• Strong working knowledge of MS Office products (including Excel), DocuSign, Adobe, Adobe Professional, Canva and similar programs and willingness to become proficient in same.

• Experience answering phones, scheduling and supporting meetings, booking travel and other related administrative tasks.

• Knowledge, understanding and sensitivity to the Iñupiat culture.

   

• Current driver’s license with an acceptable driving record.

• The ability to speak and understand the Iñupiaq language is important and preferred.

• Experience in graphic design or communications preferred.

WHY ASRC IS DIFFERENT

Purpose That Matters: You're not just taking a job—you're joining a mission. ASRC, along with its family of companies, is the largest Alaskan-owned and operated company, employing more than 16,000 people across Alaska and the Lower 48. We operate six major business lines: government contracting, petroleum refining and marketing, energy support, industrial services, construction, and natural resources. Every project contributes to preserving culture while building sustainable prosperity.

Values-Driven Culture: Arctic Slope Regional Corporation’s core values are the cornerstone of its success as a community partner and as a company: spirituality, respect for each other, our culture as Iñupiat, high performance, stewardship, our business relationships, resolution of conflict, and integrity - they guide every decision. You'll work alongside people who are committed to these principles in everything they do.

Exceptional Growth Opportunities:

• Leadership development through our Next Up program

• Mentorship from industry experts across six diverse business segments

• Career paths spanning from Arctic operations to federal contracting

• Training and development that invests in your long-term success

Proven Stability & Innovation:

• 50+ years of sustained growth and market leadership

• $4+ billion in annual revenue across diversified business lines

• Leading Alaska's Top 49ers list for 29 consecutive years

TOTAL REWARDS

At ASRC, we believe exceptional people deserve exceptional benefits. Our comprehensive total rewards package reflects our commitment to your success, well-being, and financial security.

Financial Security:

• Competitive salaries with performance-based opportunities

• 401(k) retirement plan with 100% company match up to 4%

• Educational assistance and professional development funding

• Employee referral bonuses

Health & Wellness:

We offer a wide range of medical plans through Federal Employee Health Benefits Plan (FEHB).

• Comprehensive Dental and Vision Insurance options

• 401K plan up to 4% match with immediate vesting after 2 pay periods

• Employee assistance programs for you and your family

• Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident Insurance, and Critical Illness Insurance.

Professional Development:

• Tuition reimbursement

• ASRC's leadership development program

• Mentorship programs

LANGUAGE SKILLS

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, or legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top administration, public groups, or boards of directors.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel.  The employee is occasionally required to stand, frequently walk, climb, balance, and occasionally taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job includes the ability to use close vision, distance vision, peripheral vision, depth perception and adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting.  The noise level in the work environment is usually moderate. On occasion, the incumbent is required to work alone at various times during the day or night. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions, occasionally be exposed to wet or humid conditions, may frequently be exposed to extreme cold, and occasionally exposed to extreme heat and may be required to travel in small and large commercial aircraft.

NOTE:  This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements. 

ASRC is a drug-free workplace and pre-employment drug testing is part of the hiring process.

ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status, age or any other legal protected status.  EOE:  M|F|D|V EEO Poster

Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.

We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information on equal opportunity please visit –

• Workplace Discrimination is Illegal• Pay Transparency Nondiscrimination Provision

If you need any assistance or reasonable accommodation to apply for this position, please contact the ASRC Human Resources Team at (907)339-6000.