Document Controller - ASRC Talent Solutions

ABOUT ASRC ENERGY: WINNER OF THE BEST PLACE TO WORK BY ALASKA BUSINESS MAGAZINE IN 2023, 2024 & 2025

ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 14,000 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

We’re proud to be recognized as a Best Place to Work by Alaska Business Magazine in 2023, 2024, and 2025, a Most Loved Workplace by Best Practices Institute, and a Best Company to Work For in Alaska by MSN Money, 24/7 Wall St., and Zippia. We’ve also earned multiple ConocoPhillips Supplier Recognition Awards for Focus on Execution.

JOB SUMMARY

Reporting to the Senior Project Services Manager, the Town based Document Controller works closely with the Project Team in a Project Services support role. This role provides project document control support to project personnel and serves as a key interface for project contractor document control staff. This role is responsible for providing care, custody, and control of compliance-controlled Project documentation.

As a Santos representative, it is required that this role provides Safety and Environmental leadership. This role is required to participate in Contractor and Santos safety meetings and is required to speak up if unsafe acts are witnessed.

The Town based Document Controller contributes to the following key project services processes and deliverables in support of project execution.

ESSENTIAL DUTIES

• Demonstrate an understanding of the project scope, execution plan, various contracting scopes of work and how they affect document control management.

• A solid understanding of industry standards around the management of various types of Documents and Drawings including Engineering, Construction, Fabrication, Vendor, As-Builts, and Turn-over Document Management processes and tasks.

• Remain fully compliant with the safety standards at all times.

• Facilitate and manage the proper care, custody and control of compliance-controlled documents including, but not limited to routing, publishing, distribution, printing, auditing, and storing on the various project repositories.

• Facilitate and administer management of the electronic project document management system.

• Initiate and administer the technical review process including initiating technical reviews of documents and drawings in Pims, assigning the correct reviewers and returning finalized comments back to the originating Contractor.

• Coordinate and/or provide training and guidance to Engineering & Fabrication Contractor document control teams to ensure adherence to Santos's document control requirements.

• Manage and update the Document Review and Approval Matrix (DRAM) with current approvals and distribution by team/scope.

• Manage and update the Document Distribution Matrix with current approvals and distribution by team/scope.

• Facilitate the formal transmittal of Santos documents to contractor organizations.

• Facilitate the formal review and acceptance of contractor / vendor created deliverables.

• Audit non-technical content and resolve drawing package discrepancies working with contractors as needed.

• Provide proactive escalation as needed when Document control issues require awareness and/or intervention from Project team members outside of the Document control team.

• Provide information as needed on document/drawing processing metrics to support weekly Document Control management reporting.

• Ensure the overall quality of the documentation effort by facilitating the continued development/improvement, review and communication of Document Control procedures, processes, templates, and plans.

• Facilitate care, processing, control, and technical reviews of documents and drawings in Pims DCS & SharePoint, including routing, transmitting, publishing, distribution, work package non-technical content auditing, printing, general auditing, and storing via and on the various Project repositories

• Facilitate the continued improvement, development and review of Document Control processes, procedures, document/drawing distribution matrices, and templates for Santos Document Control and Contractor provide Document Control plans.

• Perform electronic project document management system lead duties including system updates to support project requirements. Act as SME to onboard new users and address user questions.

• Maintain a working knowledge of the Client Operations document management system and management of change process; facilitate document management interface between Projects and Operations.

• Attend pertinent project meetings, provide necessary inputs to regular reporting, and proactively escalate document control related issues as needed for awareness/necessary intervention.

• Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.

• Other duties will be assigned to this position as needed.

REQUIRED EXPERIENCE

• Bachelor's degree or equivalent work experience in Business Administration, Library Science, Project, or Construction Management

• At least 3 years of Document Control or related experience in the Oil and Gas industry

• Excellent ability to complete multiple and diverse time bound tasks with high attention to detail/accuracy while determining the correct priority under minimal supervision

• Exceptional productivity and communication skills

• Must have the ability to work as an interactive team-player or autonomously

• Ability to work and thrive in a work environment that includes regular change and requires the individual to take initiative to seek clarity as well as patience

   

If you are an ASRC Shareholder looking for exciting training opportunities within ASRC Energy, Click here to learn more about the Nutaaq program.

TOTAL REWARDS

ASRC Energy Services, LLC is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our total rewards program is designed to attract and retain top talent while supporting the health, well-being, and professional growth of employees and their families.

We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance. Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods. To further support employees and their households, we offer access to an Employee Assistance Program (EAP), along with a wide range of supplemental insurance options including voluntary life insurance, short- and long-term disability, accidental death and dismemberment (AD&D), pet insurance, legal services, identity theft protection, hospital indemnity, accident insurance, and critical illness coverage.

We are also committed to professional development by providing tuition reimbursement opportunities and internal learning resources through our ASPIRE Academy.

To learn more about our full suite of benefits, please visit our benefits page.

WHY WORK WITH US

At ASRC Energy, people come first. We collaborate, value every contribution, and invest in the success of our employees, families, and communities. If you’re looking for meaningful work with a company that values safety, integrity, and growth, start your career with ASRC Energy and ASPIRE with us.

Absolute Integrity: We do the right thing because it’s the right thing to do.

Safety: Safety is our foundation – we bring it everywhere we go.

People First: We take care of our people, and our people will take care of the business.

Iñupiat Heritage: We believe in “one crew, one journey” and honor the values of our founders as we develop the future.

Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.

Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.

WORKING ON THE NORTH SLOPE

While working on the North Slope of Alaska, your lodging and food will be provided to you.  All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift.  Wi-Fi and Internet is free and available within the camp.  Services vary depending upon where you are staying; however, most facilities offer housekeeping, self-serve laundry, commissary, mail, gyms, TV/Theater Room, etc.  Each facility will have its own accommodation and policies that will be reviewed upon on-site orientation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment requirements outlined below are representative of those necessary to successfully perform the essential functions of this position. A post-offer, pre-hire Functional Capacity Evaluation (FCE) will be conducted to ensure an employee’s ability to safely meet job standards. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. Candidates must be able to comply with the ASRC Energy Driving Records and Motor Vehicle Use Policy, successfully pass a pre-employment drug test which may include both urinalysis and hair testing, and meet the physical requirements of working in a remote location under arctic conditions. In addition, candidates will be required to pass a Fit-for-Duty Exam, complete a background check, and obtain and maintain an access badge for the work location. The availability of this position is contingent upon the Company’s continued operational needs once training is completed.

If you need assistance or reasonable accommodation to apply for this position, please contact the ASRC Energy Human Resources Team at (907) 334-1688.

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT

We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information please visit: Workplace Discrimination is Illegal & Pay Transparency Nondiscrimination Provision

NOTE TO ALL CURRENT EMPLOYEES

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.