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Business & Financial Operations
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21000111 Requisition #
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951 Total Views

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JOB SUMMARY

The Accounts Receivable Clerk is responsible for entering sale transactions, purchases and data into the accounting system and Excel spreadsheets, posting batches and creating invoices.


ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

  • Manage daily Accounts Receivable functions and processes across multiple divisions.
  • Process tickets and sales for a high volume of transactions.  This includes racks at North Pole, Valdez, Anchorage and Fairbanks with multiple products and customer set up.
  • Enter sales transactions into the accounts receivable systems, post batches, create invoices, mail and/or fax invoices via electronic data interchange and maintain files. Follow procedures in place for invoice distribution to customers based on contract terms. This may require input into customer data systems.
  • Enter purchases into the inventory system, verify pricing, post batches, code and send invoices for approval and maintain files.
  • Maintain various spreadsheets for tracking of sales and contracts pursuant to the customer billing for specified customer accounts.
  • Responsible for balancing truck rack activity to totalizer inventories on a daily basis In Excel.  Report month activity to Inventory Manger at month end.
  • Responsible for balancing trucking carrier inventories, and reporting month end in-transit tickets to Inventory Manger.
  • Review and approve freight invoices in Oracle AP Workflow for direct shipment on carrier loads, and certain contracts that have freight directly billed to them.
  • Perform required research in order to assist co-workers and managers with questions and problems concerning customer account activity. Listen and respond to customer account inquiries in a positive manner.

EDUCATION and/or EXPERIENCE

  • High school diploma or equivalent, associates degree in accounting or equivalent preferred.
  • Two to three years of progressive work experience in a public or private company entering data in computerized accounting systems preferred.
  • Must be computer literate with the basic knowledge of Microsoft Excel and Microsoft Outlook  software programs. Must also be able to learn the DM2 Accounting system software.
  • Must be able to operate basic office equipment, such as but not limited to, computers, copiers, fax machines, and calculator.
  • A high degree of accuracy is required.
  • Must have a basic understanding of account reconciliations concepts.
  • Ability to maintain good working relationships, understand the need for a high level of confidentially and maintain confidentiality, work under minimum supervision and perform analytical procedures as needed.
  • Effective verbal and written communication skills are required.

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