Supplier Quality / QA Coordinator - ASRC Talent Solutions

ABOUT ASRC ENERGY: WINNER OF THE BEST PLACE TO WORK BY ALASKA BUSINESS MAGAZINE IN 2023, 2024 & 2025

ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 14,000 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

We’re proud to be recognized as a Best Place to Work by Alaska Business Magazine in 2023, 2024, and 2025, a Most Loved Workplace by Best Practices Institute, and a Best Company to Work For in Alaska by MSN Money, 24/7 Wall St., and Zippia. We’ve also earned multiple ConocoPhillips Supplier Recognition Awards for Focus on Execution.

JOB SUMMARY

The Supplier Quality / QA Coordinator will support the Project Quality Manager in managing procurement quality, supplier quality surveillance, vendor documentation, MRB closeout, audits, NCRs, and quality assurance activities.

The role is primarily Anchorage based, with periodic travel to the North Slope as required to support site Quality, construction, commissioning, turnover, and documentation closeout.

The position is intended to strengthen the Project’s procurement QA control process by ensuring Quality is involved early in the procurement cycle, before Purchase Orders are issued, and by ensuring supplier quality requirements are properly carried through fabrication, inspection, documentation, receipt, installation, and turnover.

The role will interface closely with Quality, Procurement, Supply Chain, Engineering, Construction, Commissioning, Operations, Vendors, EPC/Engineering Contractors, Inspection Agencies, Document Control, and PIMS/CMS teams.

ESSENTIAL DUTIES

• Review Purchase Requisitions, Material Requisitions, technical requisitions, and procurement packages to determine Quality requirements before PO issuance.

• Provide Quality input to Purchase Orders to ensure applicable inspection, testing, certification, documentation, and surveillance requirements are included.

• Support implementation of procurement QA gates, including PR/MR Quality screening, Supplier Quality Surveillance requirement review, PO Quality requirement confirmation, Vendor documentation review, Inspection release verification, and MRB/documentation closeout.

• Coordinate with Procurement and Supply Chain to ensure Quality review is completed early and consistently.

• Review procurement packages issued by Company teams and engineering/EPC contractors where applicable.

• Support bid clarification and technical evaluation from a Quality perspective.

• Identify critical or high-risk purchases requiring increased surveillance, inspection, audit, or Engineering review.

• Escalate procurement packages where Quality requirements are missing, incomplete, or inconsistent.

•  Prepare, coordinate, and track Supplier Quality Surveillance requirements.

• Ensure inspection hold points, witness points, review points, acceptance criteria, and documentation requirements are clearly defined.

• Coordinate third-party inspection agencies and vendor inspection activities.

• Track inspection schedules against procurement and fabrication milestones.

• Review inspection reports, surveillance findings, and supplier corrective actions.

• Monitor inspector performance and supplier quality reporting.

• Support FATs, testing activities, and release inspections where required.

• Ensure unresolved Quality issues are closed or formally dispositioned before shipment.

•  Review vendor quality documentation, including Quality Plans, Inspection and Test Plans, Welding procedures and qualifications, NDE procedures and reports, Coating and testing records, Material certificates / MTRs, Certificates of Conformance, FAT reports, Inspection release notes, and Manufacturing Record Books / Material Record Books.

• Verify material traceability and compliance with PO, specification, and code requirements.

• Maintain MRB status trackers and drive overdue documentation to closure.

• Coordinate with vendors, Procurement, Engineering, Document Control, and Site Quality to resolve documentation gaps.

• Ensure MRBs are complete and acceptable for construction, commissioning, turnover, and final project closeout.

• Review Quality-related documentation in PIMS Completion Management System.

• Verify that supplier records, MRBs, ITRs, punch records, NCRs, concessions, inspection reports, and closeout documents are properly uploaded and linked.

• Attend PIMS/CMS meetings as required.

• Support reconciliation between vendor documentation, field records, construction records, and PIMS turnover packages.

• Identify missing or incomplete Quality records affecting mechanical completion, commissioning, handover, or Operations acceptance.

• Support documentation closeout and readiness reviews.

•  Coordinate supplier and procurement-related NCRs.

• Review NCRs for proper description, disposition, root cause, corrective action, and closure evidence.

• Track NCRs and deficiencies through closure.

• Ensure concessions, deviations, and waivers are properly documented and approved.

• Identify recurring supplier or procurement quality issues.

• Support root cause analysis and corrective action follow-up.

• Escalate significant or overdue Quality issues to the Project Quality Manager.

•  Support maintenance and improvement of the Approved Vendor List.

• Review supplier qualification documentation from a Quality perspective.

• Support supplier capability assessments and pre-award Quality reviews.

• Monitor supplier performance, including documentation quality, NCRs, inspection findings, responsiveness, and recurring issues.

• Recommend increased surveillance, audit, restriction, or management review for poor-performing suppliers.

• Support supplier lessons learned and continuous improvement.

• Participate in supplier, contractor, procurement, and project Quality audits.

• Support audits of critical material suppliers, fabrication shops, EPC/engineering contractors, inspection agencies, and project functions.

• Prepare audit checklists and review objective evidence.

• Document audit findings, observations, and improvement actions.

• Track audit actions to closure.

• Support targeted assurance reviews based on project risk, recurring issues, or management direction.

• Assist with continuous improvement initiatives related to procurement QA control, SQS implementation, MRB closeout, and documentation quality.

• Review supplier, contractor, and project procedures as assigned.

• Review ITPs, inspection procedures, welding/NDE procedures, coating procedures, test procedures, preservation procedures, and turnover documentation requirements.

• Verify alignment with project specifications, codes, standards, PO requirements, and Quality Management System requirements.

• Identify inconsistencies between procedures, drawings, specifications, vendor documents, and procurement requirements.

• Coordinate Engineering or SME input where technical review is required.

•  Travel to the North Slope when required to support site Quality and assurance activities.

• Support Site QA with supplier-related field issues, documentation gaps, NCRs, material traceability, inspection records, and turnover readiness.

• Verify field conditions against supplier documentation, MRBs, drawings, and PIMS records.

• Assist with construction, commissioning, start-up, and Operations readiness Quality support.

• Support urgent Quality investigations affecting schedule, safety, commissioning, or handover.

• Maintain procurement QA, SQS, inspection, NCR, audit, MRB, and documentation trackers.

• Provide regular updates to the Project Quality Manager on Procurement packages reviewed, SQS status, Vendor inspection status, MRB progress, NCR status and aging, Audit findings and closure, Supplier performance, PIMS/documentation gaps, and High-risk procurement or vendor issues.

• Highlight risks early and recommend actions for prevention or recovery.

• Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.

• Other duties will be assigned to this position as needed.

REQUIRED EXPERIENCE

• Minimum 7 years of QA/QC or Quality Assurance experience in oil and gas, energy, petrochemical, pipeline, construction, fabrication, or major capital projects

• Strong experience with procurement quality, supplier quality surveillance, vendor inspection, and MRB documentation

• Experience reviewing POs, ITPs, Quality Plans, MTRs, NCRs, inspection reports, and vendor documentation

• Familiarity with ASME, API, ASTM, AWS, ISO 9001, NACE/AMPP, and applicable project specifications

• Experience with audits, supplier qualification, and corrective action management

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PREFERRED EXPERIENCE

• Engineering, technical, Quality, or construction-related background

• Experience with PIMS/Omega 365, SAP, SharePoint, document control systems, or similar platforms

• Certifications such as CWI, API, NDE, AMPP/NACE, ISO 9001 Auditor, or equivalent

If you are an ASRC Shareholder looking for exciting training opportunities within ASRC Energy, Click here to learn more about the Nutaaq program.

TOTAL REWARDS

ASRC Energy Services, LLC is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our total rewards program is designed to attract and retain top talent while supporting the health, well-being, and professional growth of employees and their families.

We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance. Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods. To further support employees and their households, we offer access to an Employee Assistance Program (EAP), along with a wide range of supplemental insurance options including voluntary life insurance, short- and long-term disability, accidental death and dismemberment (AD&D), pet insurance, legal services, identity theft protection, hospital indemnity, accident insurance, and critical illness coverage.

We are also committed to professional development by providing tuition reimbursement opportunities and internal learning resources through our ASPIRE Academy.

To learn more about our full suite of benefits, please visit our benefits page.

WHY WORK WITH US

At ASRC Energy, people come first. We collaborate, value every contribution, and invest in the success of our employees, families, and communities. If you’re looking for meaningful work with a company that values safety, integrity, and growth, start your career with ASRC Energy and ASPIRE with us.

Absolute Integrity: We do the right thing because it’s the right thing to do.

Safety: Safety is our foundation – we bring it everywhere we go.

People First: We take care of our people, and our people will take care of the business.

Iñupiat Heritage: We believe in “one crew, one journey” and honor the values of our founders as we develop the future.

Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.

Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.

WORKING ON THE NORTH SLOPE

While working on the North Slope of Alaska, your lodging and food will be provided to you.  All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift.  Wi-Fi and Internet is free and available within the camp.  Services vary depending upon where you are staying; however, most facilities offer housekeeping, self-serve laundry, commissary, mail, gyms, TV/Theater Room, etc.  Each facility will have its own accommodation and policies that will be reviewed upon on-site orientation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment requirements outlined below are representative of those necessary to successfully perform the essential functions of this position. A post-offer, pre-hire Functional Capacity Evaluation (FCE) will be conducted to ensure an employee’s ability to safely meet job standards. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. Candidates must be able to comply with the ASRC Energy Driving Records and Motor Vehicle Use Policy, successfully pass a pre-employment drug test which may include both urinalysis and hair testing, and meet the physical requirements of working in a remote location under arctic conditions. In addition, candidates will be required to pass a Fit-for-Duty Exam, complete a background check, and obtain and maintain an access badge for the work location. The availability of this position is contingent upon the Company’s continued operational needs once training is completed.

If you need assistance or reasonable accommodation to apply for this position, please contact the ASRC Energy Human Resources Team at (907) 334-1688.

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT

We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information please visit: Workplace Discrimination is Illegal & Pay Transparency Nondiscrimination Provision

NOTE TO ALL CURRENT EMPLOYEES

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.