Procurement Specialist I

The Procurement Specialist performs purchasing and administrative duties necessary to purchase supplies, equipment and services required by the Company. In coordination with, and in support of, the Procurement Manager, the Procurement Specialist is responsible for administrative support and quality assurance of the purchasing card, mobile device and travel programs.

• Review requisitions, obtain competitive quotes, create purchase orders and coordinate delivery for supplies, equipment and services in a timely and accurate manner.
• Source suppliers for information concerning products, price, reliability/quality and delivery date. Negotiate price and terms with suppliers for common purchases items.
• Authorize purchases within budgetary limitations; obtain approval for purchases beyond personal authorization limits.
• Maintain records pertaining to the history of each requisition including costs, delivery, product performance, and inventories.
• Coordinate appropriate methods needed to distribute/deliver goods and services in a cost effective manner.
• Proactively communicate with internal and external clients regarding order status.
• Execute data retrieval from systems of record to provide cost and performance analysis, including supplier provided data.
• Maintain ownership and management of the requisition and vendor management electronic systems and process.
• Maintain purchasing files and manage the templates and forms needed to support the purchasing function.
• Primary administrator of Company purchasing card, mobile device and travel programs.
• Assist Procurement Manager in developing relationships with key suppliers and customers as well as managing vendor relationships and assist in building effective partnerships.
• Act as primary backup for Procurement Manager, in their absence.

ASRC’s Core competencies include Leading Self, Leading People and Leading the Organization. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company. For more information on our core competencies please contact the HR Department and reference the ASRC Leadership Framework.

Customer Focus

• Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Drive for Results

• Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.  

Problem Solving

• Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers.

Time Management

• Uses time effectively and efficiently, concentrating his/her efforts on the more important priorities.

• Minimum three years related procurement experience
• Minimum 2 years’ experience managing purchasing card programs
• Previous experience in procuring IT materials
• Ability to demonstrate a high level of initiative and resourcefulness
• Proficiency in word processing, spreadsheet, and accounting programs
• Strong organization skills and the ability to ensure timely completion of assigned tasks.
• Strong analytical skills to perform on going data retrieval and analysis
• Strong customer service skills to interact effectively with suppliers and customers in person or on the telephone
• CPSM, CSM or CPM designation through the Institute for Supply Management preferred
• Bachelor degree preferred with emphasis in business.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel.  The employee is occasionally required to stand, walk, climb or balance.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.   Specific vision abilities required by this job includes the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting.  The noise level in the work environment is usually moderate. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions and may be required to travel in small and large commercial aircraft.

NOTE:  This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.

ASRC is a drug-free workplace and pre-employment drug testing is part of the hiring process.

ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status, age or any other legal protected status.  EOE:  M|F|D|V EEO Poster

Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.