*** This is a temporary, seasonal, benefits eligible position expected to start on or around January 2025 and be completed on or around May 2025 ***

***Benefits include HEALTH, DENTAL, VISION, 401K, and other SUPPLEMENTAL INSURANCE. ***

ABOUT AES: WINNER OF THE BEST PLACE TO WORK BY ALASKA BUSINESS MAGAZINE IN 2023 & 2024

ASRC Energy Services, LLC (AES) is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 13,000 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

Office Manager (Seasonal) – HCC

JOB SUMMARY

The Office Manager position performs and oversees the administrative functions of our remote site field office. The successful candidate must be able to work independently with minimal direction while providing document control/administrative support to the Operations Manager and Project Management team. This position is responsible for maintaining incoming, outgoing documentation, and updating databases. This position will have oversight of travel and billeting of the field workforce. This position will provide weekly manpower and statistical reports and maintain work schedules for the Operation Manager and Project Management Team. The ideal candidate will be able to adjust to the changing requirements of the client and our company processes and procedures, deal with the daily challenges of this fast-paced office while working with our Operations Manager and Project Management team to keep in step with the changing environment faced on a daily basis.

This is a temporary, seasonal position eligible to enroll in Company benefits. This position is expected to start on or around January 2025, and to be complete on or around May 2025. Actual duration may depend on project operational needs and client schedule.

ESSENTIAL DUTIES

•      Contractor Report - Send out on site personnel weekly report to Client.

•      Employee Expense report - Facilitate for the employees.

•      FRC'S - Issue, order, track, receive and inventory.

•      HR - Assist in onboarding employees. File and facilitate onboarding and other personnel paperwork between town and the onsite personnel.

•      HSE Committees - Participate, facilitate as needed, and support.

•      IFC / MOC - Documentation support and distribution.

•      Crew Schedule - Update changes and post in all locations.

•      Payroll – Serve as liaison with Anchorage department. Coordinate distribution of checks.

•      Timesheets – Intake and review for accuracy, Trouble shoot Work Order problems, coordinate timely submittal to town.

•      Toolbox Meetings - Attend and Document meeting minutes.

•      Travel Authorizations -Submit and coordinate with town and client billeting teams.

•      VTA - Assist Safety Department with computer training access for new hires.

•      Work Order List - Maintain and update as needed to support the field crews.

•      Must be able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, and be able to write routine reports and correspondence.

•      Must be able to deal with problems involving several concrete variables in standardized situations.

•      Must be able to follow instructions, work independently and as a team member when necessary.

•      Must be able to operate computers, phones, copiers, and fax.

•      Must be able to learn and efficiently utilize new software programs.

•      Must possess good communication skills, written and verbal, and be able to speak effectively before groups of employees or customers.

•      Must be detail oriented and have excellent organizational skills.

•      Must be flexible and maintain a professional attitude at all times.

•      Must be prepared to handle highly sensitive and confidential information with professionalism and discretion.

•      Must be able to proficient with basic business math.

•      Must be reliable and punctual in work attendance.

•      Other duties will be assigned to this position as needed.

•      Comply with Company and customer policies and procedures.

•      Support the AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.

REQUIRED EXPERIENCE

•      A valid (U.S issued) Driver’s License is required.

•      A High School Diploma or GED is required.

•      The ability to work 84 hours a week on a 4x1 rotation is required.

•      A minimum of five (5) years’ experience as an Office Manager is required.

•      Proficient experience with the Microsoft Office Suite is required.

•      Prior travel and billeting experience are required.

PREFERRED QUALIFICATIONS

·         Five (5) or more years’ experience working as an Office Manager in a Construction/Industrial setting, the Oil and Gas/Petrochemical industry, and/or the North Slope/Arctic environment is preferred.

·         Knowledge of PSTS (Personnel Tracking & Scheduling System) programs is preferred.

·         Experience with ConocoPhillips iLogistics reservation system is preferred.

·         An equivalent combination of education and experience is preferred.

If you are an ASRC Shareholder looking for exciting training opportunities within AES, Click here to learn more about the Nutaaq program.

TOTAL REWARDS  

ASRC Energy Services, LLC (AES) is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our benefits are designed to attract and retain the best talent. Our total rewards program supports the health and well-being of employees and their families.

What We Offer:

•      Medical Insurance: We offer comprehensive medical plans through the Federal Employee Health Benefits Plan (FEHB).

•      Dental and Vision Insurance:  We offer two comprehensive dental plans.

•      401K: 401K plan up to 4% match with immediate vesting after 2 pay periods.

•      Employee Assistance Program (EAP): All employees and their household have access to our EAP program.

•      Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident Insurance, and Critical Illness Insurance.

•      Professional Development: Tuition reimbursement opportunities and internal development through our ASPIRE Academy.

To learn more about our full suite of benefits visit our benefits page.

ABOUT AES

We are proud to be named the Most Loved Workplace by Best Practices Institute in 2022, Best Company to Work for in Alaska by MSN Money, 24/7 Wall St. and Zippia for 2019 and the recipient of the prestigious ConocoPhillips 2019 and 2020 Supplier Recognition Award for Focus on Execution. Employing over 2,000 employees across our subsidiaries, AES is a service provider of choice in the energy industry. Our exceptional service quality and safety record sets us apart from our competitors. Our business purpose is to find solutions for a sustainable future, and we accomplish that by living our “ASPIRE” values, which stand for:

•      Absolute Integrity:  We do the right thing because it is the right thing to do.

•      Safety: Safety is our foundation – we bring it everywhere we go

•      People First:  We take care of our people, and our people will take care of the business.

•      Iñupiat Heritage: We believe in “one crew, one journey” and honor the values of our founders as we develop the future.

•      Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.

•      Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.

WHY YOU SHOULD WORK FOR US

Our employees are our most important resource, so we seek collaboration across the organization, and value everyone’s contribution. Our employees are part of the solution for a sustainable future for the benefit of our shareholders, employees, families, and our communities. Are you looking for an exciting opportunity to work with a company like ours, and be a significant part of our business purpose? If so, keep reading. Start your career with AES and ASPIRE with us.

WORKING ON THE NORTH SLOPE

While working on the North Slope of Alaska, your lodging and food will be provided to you. All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift. Wi-Fi and Internet are free and available within the camp. Services vary depending upon where you are staying; however, most facilities offer housekeeping, self-serve laundry, commissary, mail, gyms, TV/Theater Room, etc. Each facility will have their own accommodations and policies that will be reviewed upon on-site orientation.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.

A pre-hire post offer Functional Capacity Evaluation (FCE) will be conducted to determine an employee’s ability to safely perform to the job standard. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you need any assistance or reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.

WORK ENVIRONMENT

A candidate must be able to meet the following non-exclusive requirements:                                                              

•      Meet the AES Driving Records and Motor Vehicle Use Policy.

•      Take and pass a pre-employment drug test which may include both UA and hair testing.

•      Meet the physical requirements of this position including working in a remote location under arctic conditions.

•      Required to take and pass a Fit-For-Duty Exam 

•      Required to complete and successfully pass a background check.

•      Must be able to obtain and maintain an access badge for the work location.

The availability of this position is contingent upon the Company’s continued operational needs once training is completed.

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT

AES and its subsidiaries are committed to diversity and inclusion in the workplace. We comply with the terms of Executive Order 11246, Section 503 of the Rehabilitation Act, and the Vietnam Era Veterans’ Readjustment Act (VEVRAA).

All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information on equal opportunity please visit –

•      Workplace Discrimination is Illegal

•      Pay Transparency Nondiscrimination Provision

If you need any assistance or reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.

NOTE TO ALL CURRENT EMPLOYEES

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.