HR Administrative Assistant

Join Arctic Slope Regional Corporation (ASRC), Alaska's largest locally-owned company representing over 13,000 Iñupiaq shareholders and employing over 16,000 people worldwide. Guided by our Iñupiat values, we're not just building careers - we're building a legacy. As we enter our next era of growth, we're seeking talented individuals who want to be part of something meaningful while advancing their own professional journey.

Under supervision of the Human Resources Business Partner, this position is responsible for assisting management and team members on various administrative and department projects throughout Core HR Shared Services., with a focus on those services that support operations in Utqiagvik, Alaska and surrounding areas.  

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

1. Assists with administrative and department projects supporting key initiatives throughout Core HR Shared Services.

2. Assists with scheduling and conducting new hire orientation.

3. Coordinates and supports employee training activities, including scheduling sessions, assist in creating training materials, and providing resources to meet organizational training and development needs.

4. Performs all manual and digital filing to ensure timely and accurate record keeping. Pulls records and routes paperwork as appropriate.

5. HR mail processing duties to include inter-building and external deliveries, preparing packages for shipping, accurate labeling and tracking of mail and coordination with the Mailroom Department.

6. Maintains cleanliness and organization of all file rooms and administrative areas for Core HR Shared Services.

7. Works with Anchorage Human Resources staff and other departments to assist with successfully onboarding and offboarding of employees.

8. Schedules appointments for and assists with sample collection related to drug testing program and processes and completes paperwork related to same.

9. Assists with recruiting projects, including preparing flyers, mailers and other marketing materials, attendance at career fairs, scheduling interviews and other tasks.

10. Works independently as well as with team members in same office as well as other offices and departments.

11. Ensures confidentiality of employee and company information to comply with applicable laws.

12. Reliability and timeliness, including compliance with attendance policy, is critical.

COMPETENCY REQUIREMENTS

ASRC values the competencies that enable individual and organizational success. The Company maintains an enterprise competency framework that outlines core and role-specific expectations across levels. Competency requirements and definitions are reviewed periodically and may evolve to reflect business needs. Employees are expected to demonstrate the competencies applicable to their role as maintained by Human Resources and their business unit.

EDUCATION and/or EXPERIENCE

• High school diploma or GED certificate.

• Experience working with highly confidential materials.

• Working knowledge of MS Office products (including Excel), Docusign, Adobe and similar programs and willingness to become proficient in same.

• Experience in graphic design or communications desired.

• Experience answering phones, scheduling and supporting meetings, booking travel and other related administrative tasks.

• Have or willing to obtain DOT Collection Personnel Training Certification within 30 days of hire.

WHY ASRC IS DIFFERENT

Purpose That Matters: You're not just taking a job—you're joining a mission. ASRC, along with its family of companies, is the largest Alaskan-owned and operated company, employing more than 16,000 people across Alaska and the Lower 48. We operate six major business lines: government contracting, petroleum refining and marketing, energy support, industrial services, construction, and natural resources. Every project contributes to preserving culture while building sustainable prosperity.

Values-Driven Culture: Arctic Slope Regional Corporation’s core values are the cornerstone of its success as a community partner and as a company: spirituality, respect for each other, our culture as Iñupiat, high performance, stewardship, our business relationships, resolution of conflict, and integrity - they guide every decision. You'll work alongside people who are committed to these principles in everything they do.

Exceptional Growth Opportunities:

• Leadership development through our Next Up program

• Mentorship from industry experts across six diverse business segments

• Career paths spanning from Arctic operations to federal contracting

• Training and development that invests in your long-term success

Proven Stability & Innovation:

• 50+ years of sustained growth and market leadership

• $4+ billion in annual revenue across diversified business lines

• Leading Alaska's Top 49ers list for 29 consecutive years

TOTAL REWARDS

At ASRC, we believe exceptional people deserve exceptional benefits. Our comprehensive total rewards package reflects our commitment to your success, well-being, and financial security.

Financial Security:

• Competitive salaries with performance-based opportunities

• 401(k) retirement plan with 100% company match up to 4%

• Educational assistance and professional development funding

• Employee referral bonuses

Health & Wellness:

We offer a wide range of medical plans through Federal Employee Health Benefits Plan (FEHB).

• Comprehensive Dental and Vision Insurance options

• 401K plan up to 4% match with immediate vesting after 2 pay periods

• Employee assistance programs for you and your family

• Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident Insurance, and Critical Illness Insurance.

Professional Development:

• Tuition reimbursement

• ASRC's leadership development program

• Mentorship programs

LANGUAGE SKILLS

Ability to read and interpret documents such as company policies, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel.  The employee is occasionally required to stand, walk, climb or balance.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.   Specific vision abilities required by this job includes the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in an office setting.  The noise level in the work environment is usually moderate. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions, including visiting non-office environment worksites, and may be required to travel in small and large commercial aircraft and take overnight and/or multi-day trips.

NOTE:  This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.

We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information on equal opportunity please visit – • Workplace Discrimination is Illegal• Pay Transparency Nondiscrimination Provision

If you need any assistance or reasonable accommodation to apply for this position, please contact the ASRC Human Resources Team at (907)339-6000.