Accounts Payable Specialist

JOB SUMMARY

The Accounts Payable Specialist supports daily accounts payable operations, including invoice processing, payment preparation, vendor account maintenance, reconciliations, and recordkeeping. This is a temporary position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Receive, review, and process vendor invoices, purchase orders, check requests.

· Match invoices to purchase orders, receiving documentation, and other required supporting records.

· Enter accounts payable transactions accurately and timely in the accounting system.

· Verify account coding, approvals, invoice amounts, payment terms, and supporting documentation before processing.

· Scan, index, and maintain invoices and payment records in accordance with established filing procedures.

· Reconcile vendor statements and research missing invoices, credits, duplicate charges, and other discrepancies.

· Respond to vendor and internal stakeholder inquiries regarding invoice status, payment status, and account information.

· Prepare invoices and payment documentation for review and scheduled payment processing.

· Maintain accurate vendor records and assist with vendor setup and updates as assigned.

· Maintain confidentiality and follow company policies, internal controls, and accounts payable procedures.

· Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

· Ability and willingness to abide by the company’s code of conduct, policies and procedures.

· Comply, understand, and support the company’s safety culture to ensure a safe work environment.

· Strong knowledge, understanding and sensitivity to the Inupiat culture.

· Knowledge of computerized accounting systems.

· Detail oriented and organized.

· Ability to prioritize and multi task to meet deadlines.

· Ability to maintain confidentiality.

· Ability to comply with, understand, and support ASRC Construction’s safety culture to ensure a safe work environment.

· Ability to write routine reports and correspondence

CORE COMPETENCY REQUIREMENTS

· Customer Focus – Is dedicated to meeting the expectations and requirements of internal and external customers.

· Decision Quality – Makes good decisions based on a mixture of analysis, wisdom, experience, and judgement.

· Drive for Results – Can be counted on to exceed goals successfully.

· Conflict Management – Steps up to conflicts, seeing them as opportunities; can find common ground and get cooperation with minimal noise.

QUALIFICATIONS

Required

· Three (3) years’ related accounting experience

· Skill in the use of Excel, Word, and Outlook at an intermediate level.

Preferred

· Experience working in the construction field or government contracting.

· Knowledge of Viewpoint Construction Software helpful.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to safely perform the essential functions of this position.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy construction setting. The noise level in the work environment is usually varies. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions and may be required to travel in small and large commercial aircraft.