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ASRC

Accounts Payable Specialist

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Business & Financial Operations
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19000487 Requisition #
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The Accounts Payable Specialist provides assistance to the Accounts Payable Supervisor with the accounts payable administration. 


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Enter accounts payable and subcontract invoices into the accounting system
  • Review all invoices for appropriate documentation and approval(s) prior to payment
  • Match purchase orders, as applicable, to accounts payable invoices
  • Interface with suppliers, vendors, and subcontractors to ensure submitted invoice information is complete and accurate
  • Process accounting transactions for all related companies
  • Verify and review a variety of accounting transaction forms, records, and source documents for compliance
  • Validate and distribute documents as required for internal processing of records (e.g., route for signatures in accordance with ACHC authority matrix)
  • Prints and obtains signatures on all accounts payable checks; distributes signed checks as required
  • Respond to request for information as required
  • Review, investigate, and correct errors, and inconsistencies in entries as applicable
  • Responsible for preparing and handling all company checks on weekly basis or as required by management including set-up EFT transactions
  • Perform all necessary accounts payable entry work to comply with the month-end close process
  • Electronically file all supporting accounts payable documentation in accounting ERP system
  • Operate office equipment as required: copiers, scanners, etc.
  • Perform other duties as assigned
  • Professional level of confidentiality in handling customer and company information.

LEADERSHIP COMPETENCY REQUIREMENTS FOR INDIVIDUAL CONTRIBUTOR LEVEL
ASRC’s Core competencies include Leading Self, Leading People and Leading the Organization. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company. For more information on our core competencies please contact the HR Department and reference the ASRC Leadership Framework.

Time Management

  • Uses time effectively and efficiently, concentrating his/her efforts on the more important priorities

Composure

  • Is cool under pressure and can handle stress
  • Can be counted on to hold things together during tough times
  • Is not knocked off balance by the unexpected

Self-Development

  • Is personally committed to and actively works to continuously improve himself/herself and understands that different situations and levels may call for different skills and approaches

Learning on the Fly

  • Learns quickly when faced with new problems and change
  • Experiments to find solutions and enjoys the challenge of unfamiliar tasks

Functional/Technical Skills

  • Has the functional/technical knowledge and skills to do the job at a high level of accomplishment

EDUCATION AND/OR EXPERIENCE

  • High School Diploma/GED, vocational training or college course work preferred
  • Knowledge and understanding of general accounting practices, procedures and routines
  • Demonstrated knowledge and understanding of accounts receivable functions, routines and guidelines 
  • Ability to operate computer systems relating to accounting and financial reporting 
  • Proficient written and oral communication
  • Perform other duties as assigned
  • Professional level of confidentiality in handling employee and company information
  • Ability and wiliness to abide by ACHC code of conduct, policies and procedures
  • Comply, understand, and support ACHC safety culture to ensure a safe work environment
  • Display knowledge, understanding, and sensitivity to the Inupiat culture


ADDITIONAL DETAILS
Language Skills

  • Ability to read and comprehend simple instructions, short correspondence, and memos
  • Ability to write simple correspondence
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the corporation

Mathematical Skills

  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
  • Ability to compute rates, ratios, and percentages
  • Ability to draw and interpret bar graphs

Reasoning Ability

  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
  • Ability to deal with problems involving a few concrete variables in standardized situations

Physical Demands
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is:

  • Regularly required to talk or hear
  • Frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel
  • Occasionally required to stand, walk, climb or balance
  • Frequently required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
  • To have specific vision abilities required by this job includes the ability to adjust focus

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment is:

  • In a busy office setting
  • The noise level in the work environment is usually moderate
  • Occasionally exposed to outside weather conditions and may be required to travel in small and large commercial aircraft


ASRC Construction is a drug free workplace and pre-employment drug testing is part of the hiring process.


ASRC Construction and its family of companies is an Equal Opportunity Employer.  Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status or any other legal protected status.  EOE:  M|F|D|V


ASRC Construction is the construction division of Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.


ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.

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