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Invoicing Specialist - EPT

📁
Office & Administrative Support
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20000083 Requisition #
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1000 Total Views
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The Invoicing Specialist is an entry-level to mid-level position responsible for providing administrative and staff support to the general organizational operations. This position will handle all billing, costs, and reconciliation reporting for travel to our EPT department. 

ESSENTIAL DUTIES AND RESPONSIBILITIES (AND OTHER DUTIES AS ASSIGNED)
  • Oversee all billing responsibilities for larger winter projects on Slope.
  • Generating invoices weekly and submitting to client for payment.
  • Running project costs weekly or as needed by Project Management.
  • Reconcile purchases of travel weekly and billing to client for reimbursement. 
  • Work with North Slope personnel and assisting with general billing requests. 
  • Perform research and cost comparisons as needed to maintain cost effectiveness and quality.
  • Respond to staff requests for billing support as required.
  • Submit invoices in a manner consistent with customer guidelines.
  • Working closely and efficiently with Accounts Payable, Accounts Receivable and North Slope Billeting departments as needed. 
  • Provide recommendations regarding office administration procedures and development of new systems to ensure effective operations.
  • Comply with Company and customer policies and procedures.
  • Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.

MINIMUM EDUCATION AND EXPERIENCE
Basic accounting software skills. Capacity to work under pressure and meet deadlines. Possess excellent reading and comprehension skills. Ability to manage time, multi task, and remain focused. Knowledge of basic office machine operations, including but not limited to, scanning, faxing, copying and printing. Excellent communication skills and the ability to work successfully with a wide variety of people at different levels within the organization. Familiarity with Alaska Airlines EZ Biz, including generating reports functionality preferred. Experience reconciling company credit card accounts to ensure billing reimbursable expenses preferred. Experience uploading invoices into electronic submissions portals for clients preferred. Experience with Oracle Cloud preferred. Experience in Oil and Gas and North Slope Operations preferred.

CERTIFICATIONS
Must have a valid driver’s license. High school diploma or GED with a minimum of 3 years related experience in accounts receivable and invoicing. Proficiency with Microsoft Office and Excel are required.

Note to all current employees: 
It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions. 

A candidate must be able to meet the following non-exclusive requirements:                                                               
  • Take and pass a pre-employment drug test which may include both UA and hair testing.
  • Meet the physical requirements of this position including working in a remote location under arctic conditions.
  • Must be able to obtain and maintain an access badge for the work location if needed.

The availability of this position is contingent upon the Company’s continued operational needs once training is completed.

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